Today we will have a closer look into a problem that we all had in our office in the past. Simple sending some files to a collegue via email. Often the files are too large to send via email. Or just slightly too large, like 30 MB for example. So we need a different exchange method than email. When everybody works in the same office this should not be any problem – simply put the files on the internal network. But when working from home or you work on cross-company projects this will not be possible.
Certain large file sending and sharing tools have evolved that specialize in sharing large business or personal files – the leading tools address needs beyond basic “file sharing”. The following questions should provide enough grounds for debates around current file sharing practices:
Considering these and other potential issues, we will decipher the features that are today becoming essential to those sharing important files; features that you might want to look for in a large file sharing tool.
As of 2017 (Quelle: https://www.rpost.com)
WeTransfer is one of the well-known file transfer networks and is being used by a large number of companies all over the world.
WeTransfer offers two services, a free service and a payable service called WeTransfer Pro. We transfer Plus is available for 120 € / year or 12 € / month.
Frama RMail is a service for email encryption, tracking and large mail sending. There are pay licences along a all-time-free licence available.
Let’s compare RMail LargeMail with WeTransfer Pro:
Feature | Frama RMail | We Transfer | We Transfer Pro |
---|---|---|---|
Built for one-Time Sending | ✔️ | ❌ | ✔️ |
Auto Purge Protection | ✔️ | ❌ | ✔️ |
Auto-Detect Sending Method | ✔️ | ❌ | ❌ |
Simple to send from Outlook | ✔️ | ❌ | ❌ |
Tracking Visibility | ✔️ | ❌ | ✔️ |
Certified delivery Proof | ✔️ | ❌ | ❌ |
Secure Transmission | ✔️ | ✔️ | ✔️ |
Encryption | ✔️ | ❌ | ❌ |
Co-Work on same document | ❌ | ❌ | ❌ |
Long term cloud storage | ❌ | ❌ | ✔️ |
Address verification | ✔️ | ❌ | ❌ |
The issue here is that you can enter any sending address you like. Therefore, it is impossible for the recipient to verify who tried to transmit the files to them. File sizes are up to 2 GB on any free use and up to 20 GB per send with a pro account.
With Frama RMail on the other hand you can easily verify the sender. Also, all files are deleted automatically after a certain time frame. Combined with the easiness of sending via outlook, you have all your data in one place and under full control. File size is limited to 1 GB per LargeMail message. LargeMail is one of the leading file transfer services worldwide. When compared with other vendors, the following benefits stand out:
So in summary, there is no reason that companies exchanging important and confidential files, contracts, pictures, X-Rays and drawings should use anything else than RMail LargeMail with Registered Receipt E-Mail, download notification, encryption, sender’s email address verification. Public files however can be distributed through open and less secure services available without big concerns. Whenever you send large files via the internet be aware of possible security vulnerabilities for your company data. If you have any questions or remarks on this article, please contact us.
We support your digitalisation and home office work by providing 500 RMail messages and 200 RSign signatures per user per month from now and free of charge until 15 May.
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