Outlook: E-Signature – Sign documents electronically

RMail for Outlook makes it easy to have documents electronically signed. Simply attach your document or form, select the appropriate sending options and send your message by RMail.

To have a document electronically signed with RMail, proceed as follows:

Step 1

In Outlook, write a normal email and attach the document you want your recipient to sign electronically.

RMail for Outlook sign documents electronically - Step 1

Step 2

If you need signatures from multiple parties, add all recipients to the "To" field. When the message is ready to be sent, click the "Send Registered" button.

Note: If you need to sign a document yourself, simply send it to yourself using the procedure described above.

RMail for Outlook sign documents electronically - Step 2

Step 3

Click on E-Sign - Send for signature in your dialog box and then click on Hand Sign.

RMail for Outlook sign documents electronically - Step 3

Step 4

Click "Send" to send your email with the attachment.

RMail for Outlook sign documents electronically - Step 4

Video: Sign contracts electronically with RMail

The following video shows you how easy it is to use RMail to collect electronic signatures by email.

Receiving the eSign Request

From the point of view of the person signing the document

Step 1

The signer receives an email with a PDF copy of the document and a link to sign electronically. Click on the highlighted link.

Receive eSign request - Step 1

Step 2

After clicking on the highlighted link, a browser window opens in which you can follow the simple instructions to start the electronic signature process. Click Continue.

Receive eSign request - Step 2

Step 3

Use the tabs to the left of the document to add text or signatures by Drag&Drop to the appropriate places in the document. Use the arrow keys to switch between the individual pages of the document.

Receive eSign request - Step 3

Step 4

Click Finish at the top of the page to get to the last step of the signing process.

Receive eSign request - Step 4

Step 5

Enter your name and title (optional) and create either an automatic or a hand-drawn signature by clicking the respective button. Click "I accept the terms of the attached document" to complete the process.

Receive eSign request - Step 5

Step 6

A copy of the signed document will be sent to all parties, including time stamp and IP addresses.

Receive eSign request - Step 6